Privacy Policy

Last updated: June 4, 2026

1. Introduction

NEPCON Verification Pvt Ltd ("Nepcon," "we," "us," or "our") provides background screening and verification services to employers, educational institutions, and other authorized clients in Nepal and internationally. This Privacy Policy explains how we process personal information about candidates, employees, and other data subjects when performing those services or when you interact with our website.

By submitting information for verification, using our client portal, or visiting our website, you acknowledge that your data may be processed as described in this policy and in any separate agreement with your requesting organization.

2. Information We Collect

The information we collect depends on the scope of verification requested by our client. Typical categories include:

• Identity and contact details (name, date of birth, address, phone, email, government ID numbers)
• Employment and education history, professional references, and supporting documents
• Criminal, civil, credit, or other records obtained from lawful public or licensed sources
• Client account information, billing records, and communications with our team
• Technical data from our website (IP address, browser type, cookies) when you visit nepcon pages

3. How We Use Information

We use personal information solely to deliver accurate, lawful background screening; to communicate with clients and data subjects about verification status; to maintain audit trails and quality controls; to comply with legal obligations; and to improve our services. We do not sell personal information to third parties.

4. Legal Basis and Client Instructions

For most verifications, we process data on behalf of our client (the organization that ordered the screening) and in accordance with their written instructions. Clients are responsible for obtaining appropriate consent or another lawful basis from data subjects before requesting a check. Nepcon acts as a processor or service provider unless otherwise agreed in writing.

5. Sharing and Disclosure

We may disclose information to courts, government agencies, educational institutions, prior employers, credit bureaus, and other sources necessary to complete a verification. We may also share data with subprocessors bound by confidentiality and data-protection obligations, professional advisers, or authorities when required by law.

6. Data Retention and Security

Verification records are retained for the period required by applicable law, client contracts, and our internal retention schedule—typically several years after report delivery unless a shorter period is mandated. We implement administrative, technical, and physical safeguards including access controls, encryption in transit where supported, and staff training on confidentiality.

7. Your Rights

Depending on applicable law, you may have rights to access, correct, restrict, or delete personal information we hold about you, or to object to certain processing. Requests should be directed to the organization that ordered your verification in the first instance, or to us at the contact details below. We will respond within reasonable timeframes permitted by law.

8. Contact Us

For privacy-related inquiries, contact NEPCON Verification Pvt Ltd at yogendra@nverification.com or Kathmandu Business Park, Teku, Kathmandu, Nepal.